1 Definition and Ownership
All email accounts and addresses provided to users (e.g., @codexal.co) are the exclusive property of Al-Thabat for Software Development LLC. The primary provider for these email services is Zoho. These resources are provided to facilitate business-related communications and operations for employees, clients, and partners.
2 Scope of Use
Company email systems are strictly for business purposes only. Personal use of company email is strictly prohibited. Users must use their accounts professionally and ethically. Prohibited uses include:
- Sending or forwarding illegal, harassing, or sexually explicit content.
- Bulk transmission of unsolicited emails (SPAM).
- Disseminating company trade secrets or confidential information to unauthorized parties.
- Engaging in political or religious proselytizing.
3 Privacy and No Expectation of Privacy
Users should have no expectation of privacy when using company email systems. Al-Thabat for Software Development LLC reserves the right to monitor, audit, and disclose any email content at its sole discretion for security, legal, or business maintenance purposes.
4 Access Management
User accounts are for the assigned individual only. Credential sharing is strictly prohibited. Mandatory security practices include:
- Using strong, unique passwords.
- Enabling Multi-Factor Authentication (MFA) where available.
- Never leaving an active email session unattended in public areas.
5 Data Ownership
All data within the company email system is considered company property. Users may not export or move emails to personal storage or third-party accounts without explicit authorization from the IT department.
6 Security Responsibilities
Users are the first line of defense against cyber threats. You are required to:
- Report any suspicious emails or phishing attempts to the IT team immediately.
- Avoid clicking links or opening attachments from unknown sources.
- Use encryption for sensitive external communications.
7 Termination and Access Revocation
Upon termination of engagement, contract, or partnership, all access to company email systems will be revoked immediately. Al-Thabat for Software Development LLC disclaims all liability for any direct or indirect damages, loss of personal data, or compensation claims resulting from the revocation of email access. Any attempt to access these systems post-termination without authorization is a violation of law.
8 Legal Liability
Al-Thabat for Software Development LLC is not liable for any personal commitments or liabilities incurred by users through the unauthorized use of company email systems. Illegal acts will be reported to relevant authorities.
9 Acknowledgment
By accessing or using company email systems, you acknowledge that you have read, understood, and agreed to abide by this Email Usage Policy. For any inquiries or issues regarding this policy, please contact us at it@codexal.co.